Whether your office is moving down the block or across town, the process can be stressful. Office relocation can take a turn for the worst and cause a major headache for you and your employees alike. Luckily, there are steps that you can take to reduce stress while you move your office.
Here at QuickTotes, we believe in the power of preparedness. You can save yourself time and effort when you know the steps you can take to ensure a stress-free office relocation. Let’s talk about what you can do to lower stress so that your office move is successful and easy!
1. Start Planning Early
The first thing you should do to lower stress when moving is to start planning the relocation process early. After all, when your office is relocating, many things happening within your business will be pushed back. Additionally, a lot of logistical management is required when relocating. To avoid unnecessary headaches caused by these factors, it’s a good idea to plan early and find solutions to problems now.
When relocating, you don’t want the process to take longer due to mismanagement or poor communication. Ensure that all of your employees receive prior notification that the office will be relocating. You should also do your part to schedule the necessary meetings, including with your landlord and movers. When you take the time to plan your office relocation ahead of time thoroughly, you can avoid a series of possible bumps in the road. Plan early and plan ahead for a stress-free office move!
2. Plan For Coverage During Your Move
In the case of most small businesses, it isn’t necessarily practical to completely shut down the company for an extended moving process. Instead, you may be able to close your doors for a weekend or a business day at most. For businesses that primarily service their customers remotely, you should let customers know that you may be slower in responding to emails and answering phones during the moving process.
Suppose your employees will be helping you during the moving process. In that case, it’s a good idea to designate one employee as the emergency contact for clients. By making sure you have the necessary coverage, you’ll ensure that your business isn’t stalled too much by the move.
3. Always Move Less Essential Items First
As you begin packing up items in your office, we highly recommend classifying items as either “essential” or “non-essential.” You can reduce the total downtime your business experiences when moving by transporting all non-essential items to your new office space first. To minimize the hassle you experience while packing, label all boxes and bins carefully with a specific explanation of their contents. Any equipment required for your business should remain in place in your old office space until it is necessary to move it to cut down on downtime.
4. Be Sure to Change Your Address Online
One thing many business owners don’t necessarily think about when moving their office is updating their address online. In addition to changing your address with clients and vendors, you should be sure to change your NAP information with Google. Along with updating your information on Google, you’ll also need to fix your business information on sites like business directories.
So why is updating your business information online so necessary? Simply put, Google doesn’t prioritize websites that it doesn’t see as legitimate. Your NAP information must be consistent across the web in terms of local search engine optimization (your ranking on Google’s search engine results page). Suppose you want to receive the valuable traffic that comes with ranking highly on Google. In that case, you’ll need to make sure that your address is correct in all places where your business appears online. Don’t neglect this critical step of the process!
5. Make An Effort to Communicate With Your Employees
Finally, to reduce stress during an office relocation, you should be sure to communicate effectively with your employees. It’s crucial that you not blindside your employees by waiting until moving day to say anything. A good employer will let their employees know about the move well in advance so that they can prepare. This is important for various reasons, including the fact that the location of your new office space will impact commute times to and from work for your employees.
Additionally, communicating with your employees about the office relocation will allow time to address any workplace issues that lack a good office environment. By letting your employees know as soon as possible, you’ll have time to hear their concerns about the new address (if they have any) before you move forward with relocation.
Office Moves Made Easy With QuickTotes!
Now that you know some of the fundamental ways to a stress-free office move, it’s time to take the necessary steps to make your move easy. One of the best ways to keep the packing and moving process simple, convenient, and straightforward is to work with a trusted moving supplies provider in the Indianapolis area.
Here at QuickTotes, we offer several office move packages designed specifically for commercial moves. Choose the package that’s best for your upcoming commercial move based on your number of employees. Aside from the bins themselves, you’ll also receive 4-wheel dollies and labels, all with free delivery to your current office location and pick-up from your new office space.
Commercial moving has never been easier with QuickTotes! Contact us today to learn more.
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